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Facilities Administrator
Category: Facilities Management (POM) – SALARY
Brand: ESFM (Eurest Services)
Location: Saint-Laurent, QC
Posting Date: May 1, 2025
What’s in it for you?
- Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
- The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
- Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
- Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
- A Focus on Mental Health and Wellness. just now is our Mental Health and Well-Being initiative that was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. Visit our Stronger Together Compass website at www.strongertogethercompass.com. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
- We are as diverse as our guests. We believe diverse and inclusive environments support innovation and collaboration, and benefit our associates, clients, and customers. We are committed to Listen, Learn, and Act and our Diversity Inclusion Action Councils (DIAC) are associate led groups that seek to foster inclusion through cultural awareness, engagement and appreciation of diversity. We are Stronger, Together!
ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients include household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing and Automotive markets.
ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees.
Job Summary
Location: Pharma company in Ville St Laurent
Now, if you were to come on board as our Facilities Administrator, we’d ask you to do the following for us:
• Business Acumen: Manage administrative functions related to facilities operations. Monitor and report on budgetary/business needs and expenditure. Ensure cost-effective delivery of administrative support for technical facilities services like HVAC, plumbing, electrical, etc. Manage in-scope and out-of-scope trackers using provided templates and send to the finance liaison at the beginning of each month.
• Client and Contract Management: Assist in executing contract compliance and KPIs per the contracts. Assist with service vendor administration regarding follow-up requests, quotes, work schedules, and site orientations/work permits.
• Facilities Management: Coordinate maintenance activities with service vendors, including loading dock and overhead doors, floor scrubbers, uniform service, key card system/readers, security cameras, crane systems, snow removal, boilers, chillers, HVAC, etc. Consolidate repair quotes and present them to the client for approval. If approved, manage the minor project/repairs to completion, including communications to stakeholders. Assist in troubleshooting service-related issues. Assist in supervising and ensuring the delivery of high-quality hard and soft services. Provide administrative support for service quality and efficiency improvements. Order parts and supplies as needed.
• Contractor performance management: Maintain document repositories like service reports and filled checklists. Support the procurement of subcontractor services, schedules, and performance management for the contractors. Ensure adherence to contractual agreements and monitor service delivery effectiveness.
• Other Responsibilities as assigned by the management.
Think you have what it takes to be our Facilities Administrator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you are the best fit:
• Bilingual in French and English (must have).
• Proven experience (more than 2 years) in administrative functions related to technical facilities services, contract governance, and compliance, preferably in food and pharmaceutical settings, with education in a related field.
This post is also available in:
Français
This post is also available in:
Français