Job Summary

Now, if you were to come on board as our Facility Coordinator, we’d ask you to do the following for us:

• Responsible for site Facilities tasks, requests, and issues; main point of contact for the client, employees, visitors, vendors, contractors, and the landlord’s representatives.
• Contractor orientation and contractor account management. 
• Develop and update the standard procedures for soft services.
• Manage onsite administrative and custodial team.
• Maintain and update site uniform program.
• Perform frequent facility janitorial inspections, including documenting findings and tracking issues through resolution.
• Work closely with and oversee vendors, contractors, and landlord representatives to successfully execute cleaning, maintenance, and repair requests on furniture, and office equipment.
• Ensure a high standard of office appearance is maintained in the areas and that all policies and processes are followed.
• Onboard new hires.
• Document using Computerized Maintenance Management Software (CMMS) or the work ticketing system.
• Ensure maintenance work is documented adequately on CMMS and service reports are logged.
• Document and manage contractor maintenance reporting.
• Ensure that the budgets for the account are being tracked and met.
• Process invoices and ensure proper cost center coding.
• Maintain expense trackers, financial forecasting, etc.
• Maintain the tracking of purchase orders, invoices, etc., for the account.
• Other duties as assigned by the management/client.

Think you have what it takes to be a Facility Coordinator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.

• Minimum of 4 years of facility front-line customer service experience, repair of office equipment or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities in a demanding, fast-paced environment.
• Knowledge of Facilities management systems, including Computerized Maintenance Management Software (CMMS). 
• Post-secondary education
• Experience supervising unionized teams’ and being accountable for their actions.
• Excellent interpersonal and communication skills (verbal and written).
• Be able to develop and enhance partnerships with the client.
• Proficient in Microsoft Office: Excel, Word and PowerPoint.